How It Works

Transcript Proofreading for Court Reporters

proof·read | \ ˈprüf-ˌrēd \ | verb

1. to read and mark corrections in (something, such as a transcript)

How It Works

The Proofreading Method:

We both know not every transcription scenario fits the grammar rules, and I can help you decide the best way to punctuate these situations. Though I proofread with the rules first, readability, consistency, and your style preferences play essential roles in my method .  Let me help you present a clean, polished transcript.

Need more help picking a proofreader?  Follow this link to understand how to select the perfect proofreader for you.

References Used:

  • Court Reporting: Bad Grammar/Good Punctuation by Margie Wakeman Wells

  • Morson’s English Guide for Court Reporters by Lilian Morson, 2nd Edition

  • The Gregg Reference Manual by William A. Sabin, 10th Edition

  • Merriam-Webster Dictionary

The most important reference, however, will be your Court Reporter Preference Sheet. This information will help me maintain consistency in style across all of your transcripts.

Style Preferences:

Because I want to make sure my proofing aligns with your preferences, I have a Court Reporter Preference Sheet you can fill out.  This will let me start proofreading right away to your style. 


I work on your file in PDF format since this allows corrections to be made directly on the page. When completed, I will only return annotated pages via e-mail.

Please convert all files to a PDF as this will save us both time in the process.  If you do not have a PDF printer, there is a free one at  You can use the Instructions for Downloading and Installing CutePDF as a guide.  If you need additional assistance, please do not hesitate to contact me. (Note: you will be charged for the number of pages of the transcript and not however many pages the PDF turns out to be.)

Changes and Annotations:

Any annotations I make will appear in red markings and yellow highlights, which are visible and easy to read.  When you receive the annotated pages, compare my annotations to your file and make the changes in your software as you go.

Important: make sure you have the latest version of Adobe Reader; otherwise, you may not be able to see all of my annotations.


Rush/Expedite/ASAP Projects

Please let me know as soon as possible if you have a rush, express, or ASAP project so I can verify that I can meet your deadline.  When you send your initial email, if you have the transcript attached, I will be able to get to work on it right away once we've verified that I can meet your deadline. 

Large Projects

Since we work as a team, if you have a large project (300+ pages), please send it to me in pieces of 150-ish pages or more as appropriate so we can both be working on it at the same time.  This ensures you will receive the completed transcript faster than if it was sent all at once.  This applies to all projects whether standard, rush, express, or ASAP.

Ready to start working on our first project? I'd love to hear from you!

For additional information regarding billing, payment, turnaround times, etc., please see Policies.
For additional guidance about proofreading, please see Resources.